Why do I need a data archiving strategy for my SAP applications?

Organizations running SAP generate massive amounts of data. Over time, much of that data is no longer needed for operational activity. Buildup of inactive data on an SAP database adds unnecessary stress and hinders its ability to efficiently manage, backup, index and search. This results in slow system performance, escalating infrastructure costs and increased risk.

Data archiving is one of the best ways to manage uncontrollable data growth and maintain a lean database. By moving files that are no longer active to a cost-effective storage site, companies are able to dramatically improve SAP system performance and reduce total cost of ownership.


Data archiving helps organizations gain control of the highly transactional data volumes in their SAP database. Data archiving provides companies with the following benefits:

  • Greater system availability through reduced data volumes
  • Reduced primary storage costs
  • Better use of resources due to leaner systems
  • Improved performance of IT infrastructure
  • Reduced length of time for data backups



Data Archiving Solution and Steps

One option for controlling the growth of your SAP database is implementing a data archiving solution. It allows you to target files that are no longer in use and get them off your tier one storage. Data archiving involves the following considerations:

1. Software and Software Maintenance

If you’ve decided to implement a traditional data archiving solution, the first thing you’ll need to do is evaluate, select and procure a software archiving product. This will typically include up-front costs for the software and an ongoing annual cost for software maintenance.

2. Consulting Services

Partnering with an SAP certified consultant is a recommended next step to ensure best practices are followed. An expert SAP consultant will help create an archiving strategy blueprint that includes the following considerations:

  • Define business rules governing archiving and implementation of the software
  • Identify data for archiving: Data that is growing exponentially but not needed frequently is a prime candidate for archiving
  • Analyze impact on other integrated systems: An analysis of all internal and external data sources and systems is needed before implementing a solution
  • Check legal requirements of the organization and relevant governing bodies. Install, and configure the purchased Archiving Software solution, consistent with customer legal, and business requirements

3. Hosting and Application Management

When implementing a software archiving solution, you can select to:



  • Procure and internally host the application along with the storage associated with the archiving solution
  • Choose a third party to host and manage your archived data in the cloud

For more details, and a step-by-step guide on migrating to SAP HANA, click here.