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One of the core challenges that many organisations face is managing their SAP Business One implementation in a cost effective and time efficient manner.

SAP are continuing to focus on this area and I will talk more about that in my upcoming webinar on the SAP Business One Roadmap and you'll see this as we drill down in to the new 9.3 release.

I wrote a couple of LinkedIn posts on the SAP Business One Cloud Control Center and I got the feedback that people would like some detailed training on how to deploy the technologies behind that and so I have gone down that path and built the sessions (and continue to do so).

So here are the sessions that I have built and I would encourage you to come along to my Moving to the Cloud session at the upcoming Biz.ONE Conference to learn more about how you can continue to leverage these technologies.

Session 1Session 2

For many small businesses, the deployment of an ERP system is done in response to a specific set of challenges that exist in the business at a given point in time.


With the problem solved, they then move on to other pressing issues but in my experience there is a big opportunity that is going begging and that is around the concept of what the Japanese call Kaizen - constant improvement.


A great approach is to stop and review what has been achieved as the result of deploying SAP Business One and what are the other ways that you can utilise the solution to help drive efficiency in your business.



Often times, it's an area that you may not want go to as there's a concern that there will be additional money that needs to be spent on licenses and consulting services and of course, thats an option and you'll do a cost-benefit analysis to determine if it makes sense but there are many ways that you can potentially utilise your existing investments to greater effect.



A big area is the under-utilisation of the CRM and sales force automation capabilities of the solution - quite a few organisations have gone out to market looking for a best of breed CRM solution to plug in to their SAP Business One solution because they may not have really mapped out what they are looking to achieve and end up focusing on the tools that are available and what they claim they can do.




Many times, particularly with organisations that deploy Salesforce as an example, they end up only using 25% of the available functionality - and apart from some of the benefits of the web and mobile UI of Salesforce, the functionality that gets deployed is already existent inside SAP Business One.


This coming November, we are going to have a focus month where we'll deliver a few sessions and a focused webinar designed to specifically help you build  your strategy and systems alignment plans for 2018 so mark your diary to attend the sessions and if you're heading to the upcoming Biz.ONE conference in Anaheim, make sure you plan to attend my 2 sessions on moving to the cloud and reporting as both of these sessions will align to this concept of mapping your systems, strategy, skills and staff to drive better business outcomes.



I am a big fan of the McKinsey 7S Model for business planning and alignment of strategy and tactics - we used it at Great Plains Software in the 90's and the approach helped to contribute to the exponential growth of the company and the team's ability to adapt to and drive that growth - so I would encourage you to take a look at this document that talks in more detail about the model - I'll be referring to this quite a lot as we discuss this process and its a good primer to focus your thoughts and start the 2018 planning process.



One of the benefits of your ASUG membership for our ONE.Source community is access to our series of 15-Minute Fundamentals sessions, offering basic training videos for SAP Business One users.


These are primarily focused on new users, but should also be helpful to experienced users if you need a quick reminder of how the core functionality in the solution works.


Bookmark this page,  because as the sessions are published they will be added on to this page so you have a single place to go to get access to all the sessions grouped according to the functional area.


If you have any questions or would like to see a session done on a particular topic in more detail, remember to ask your questions in the Q&A area of our community forum.

Introductory Sessions for all users



Session Title

Video LinkSummaryDate Published
User Interface and Navigation - Part 1SAP Business One 15 Minute Fundamentals - User Interface, Cockpit and Navigation- Part 1In this session you'll get an introduction to the basics of navigation and working with the SAP Business One User InterfaceAugust 25th 2017
User Interface and Navigation - Part 2SAP Business One 15 Minute Fundamentals - User Interface, Cockpit and Navigation - Part 2In this session we'll continue the introduction to the basics of navigation and working with the SAP Business One User InterfaceSeptember 1st 2017
Reporting BasicsSAP Business One - 15 Minute Fundamentals - Reporting BasicsIn this session you'll get an introduction to the basics of accessing, running and editing reports with the SAP Business One Print Layout designer and we'll touch briefly on Crystal Reports.September 8th 2017
Business PartnersSAP Business One - 15 Minute Fundamentals - Business PartnersBusiness partners are one of the core building blocks of your SAP Business One solution and in this session we'll look at the process of creating and maintaining themOctober 31st 2017
Sales QuotesSAP Business One -15 Minute Fundamentals - The Sales Process - Part 1In this session we'll look at the Sales Quotation Process and using and tweaking the User Interface in all the sales screensSeptember 26th 2017
Sales Quotes to Sales OrdersSAP Business One 15 Minute Fundamentals - The Sales Process - Part 2In this session we'll finish the Sales Quotation Process and start to look at the Sales Order ProcessSeptember 27th 2017
Sales Orders - DetailedSAP Business One 15 Minute Fundamentals - Sales OrdersYou'll find a slightly more detailed look at the Sales Order process where we start from the Sales Order and not from a Sales QuoteOctober 9th 2017
Delivery and a quick look at the Pick and Pack ManagerSAP Business One - 15 Minute Fundamentals - Delivery Process and the Pick/Pack ManagerIn this session we'll push the Sales Orders in to the Delivery Process, look at the Document Generation Wizard and the Pick and Pack managerOctober 9th 2017
Inventory Master DataSAP Business One -15 Minute Fundamentals - Inventory Master File BasicsIn this session on Inventory Management we'll look at the basic block of Inventory - the Item master fileNovember 12th 2017
Pick, Pack, and Production ManagerSAP Business One Functionality In Detail - The Pick, Pack and Production Manager | Tutorial VideoThis video examines the SAP Business One logistics functionality in more detail. After walking through the Pick Pack and Production Manager, Richard also demonstrates how to generate a Pick List directly via the Sales Order.February 5, 2018
General Ledger - Chart of Accounts15 Minute Fundamentals - General Ledger: The Chart of AccountsGeneral Ledger is the center of any FInancial application - the Chart of Accounts is the framing structure. This video looks at the basics...February 20, 2018
BudgetingSAP Business One -15 Minute Fundamentals - The Basics of BudgetingIn this session we'll run through the basic building blocks of Budgeting in SAP Business OneMarch 7, 2018
General Ledger TransactionsSAP Business One - 15 Minute Fundamentals - General Ledger TransactionsThere are a number of ways of entering transactions in to the General ledger - in this video we'll take a look at them.March 12th, 2018
Financial Reporting BasicsSAP Business One 15 Minute Fundamentals - Financial Reporting BasicsTo get started with Financial Reporting in SAP Business One there are some prebuilt options - we'll start off by looking at these for the Profit and Loss, Balance Sheet and Trial BalanceMarch 19th, 2018
Dunning and Debt ManagementSAP Business One 15 Minute Fundamentals - Dunning and Managing Debt CollectionA longer look at the process of setting up and managing the dunning and debt management processApril 6th, 2018
Project Accounting and Management Functionality15 Minute Fundamentals - Project Accounting and Project ManagementAn overview of the Project Management features in SAP Business One 9.2/9.3 and the basics of using Projects in FinanceApril 18th, 2018
CRM and MarketingSAP Business One 15 Minute Fundamentals - CRM and Marketing A little more than 15 minutes covering the CRM and Marketing capabilities in SAP Business One and how to use them.May 23rd, 2018

Often times, it seems like people in the SAP world use a completely different language, full of esoteric and important sounding acronyms like ABAP, iDocs, FICO, PLM and others.



In fact when I was at SAP I often heard it referred to as SAPanese.



But when someone uses it on you, it's no laughing matter as its usually as part of an explanation on how to solve a problem and your stress levels are already high enough with people adding to it.



So as time progresses I will try to explain some of these that you may encounter as an SAP Business One user to help clear the confusion and give you something to talk about at parties.



So, many of the systems and portals at SAP are locked down so that only Authorised users can access them.




The codes that are provided can be a number of different ones - for example if you are an SAP employee in Germany, you are given a D-number, International employees get I-numbers, contractors get C-numbers and customers and partners get S-numbers.


If you need to access the SAP Help Portal and many of the Customer only documents, you'll need an S number and the place to go to get that is your partner - as an SAP customer you are entitled to access these resources (don't let anyone tell you differently) as long as you are current on your SAP annual maintenance.


Once you have an S-number you can access the areas that SAP have determined are appropriate for you as an SAP Business One customer including the software downloads area.


To make it easier you can also apply for an SAP Passport which is a digital certificate that you can install in your browser and use instead of remebering your S-number and password.


I'll cover that process in another blog shortly - oh and by the way I was only joking about talking SAPanese at parties - unless its an ASUG party, if you do it you'll most probably not get invited back